PB Cycle Roadmap
The purpose of this roadmap template is to help manage the implementation of Participatory Budgeting programs and create a repeatable process for implementing PB.
📋 Planning | 📱 FirstRoot App | 🗓 Meeting | 📬 Email
School Planning | Description | |
📋 | Confirm Funding | School Administration, Crowdfunding, PTA or other organizations... |
📋 | Initial Press Outreach | Define where to communicate and announce the school PB cycle program... |
📋 | Email Campaign | Recollect necessary emails to make official announcement... |
📋 | Conduct Kickoff Meeting | Collaborate and define the scope of the PB program... |
📋 | Key Stakeholders | Define key players that will drive the PB program forward... |
📋 | Teacher Admins | Define who will create and manage the PB program... |
📋 | Participants | Define which students will participate... |
📋 | Student Groups | It is common for one or more groups to be involved... |
📋 | Communication Plan | How information will be shared to people involved... |
📋 | Establish Schedule | Create a high-level schedule aligned with the school year... |
| School Planning | Description | |
📱 | First Teacher PB Admin Creates Account | This is the initial teacher admin. You can have more than one teacher admin... |
📱 | First Teacher Creates PB Cycle | Defines PB Cycle theme, description, Budget... |
📱 | Additional Teachers Create Their Accounts | Teachers and coaches create their FirstRoot account before joining PB cycle... |
📱 | First Teacher Invites Additional Teachers | First Teacher shares PB Join Code with additional teachers to join PB program... |
📬 | Notify and Invite Students | Students are notified and create their account... |
📬 | Optional* (Notify Parents) | It may be helpful to involve parents that want to help... |
📱 | Students Join the PB Cycle | Students get the share join code and join the PB cycle... |
📱 | Optional* (Assign Students as Admins) | Some programs have student leaders as community leaders... |
| PB Cycle Status | Description | |
🗓 | PB Program Weekly Status | FirstRoot team wants to get involved and help during the PB Cycle... |
📬 | Notify Results to Parents | Teachers, Parents and Students should be proud of the results... |
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Sample Email - School Staff Announcement
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We envision this email being sent from the Principal or PB Administrator to parents/guardians Dear [X GRADE] Parents/Guardians: We are writing to let you know about an exciting new project that our [X GRADE] class is participating in. It’s called ...